Club Championships

Club championship rules

Approved 19 January 2020
Effective 1 February 2020

Entry

Players wishing to enter HRTC Club Championship events must do so by the advertised cut-off date. The closing dates will be advertised by email and on the club noticeboard at least two weeks in advance. Entry is on an opt-in basis. An entry fee will be charged per player per event in addition to normal court fees.

The draw

Singles

Singles championships will be drawn in February each year. Seeding will be based on handicaps as at the date of the draw. Events will be filled as follows, based on players’ handicaps or ages on the date of the draw:

Class 1 All members 5 sets
Class 2 Handicaps 20.0 and above 3 sets
Class 3 Handicaps 30.0 and above 3 sets
Class 4 Handicaps 40.0 and above 3 sets
Class 5 Handicaps 50.0 and above 3 sets
Class 6 Handicaps 60.0 and above 3 sets
Class 7 Handicaps 70.0 and above 3 sets
Womens All female members 3 sets
Juniors Players aged 26 and below 3 sets

Doubles

Doubles championship draws will be completed in the week leading up to the event. Seeding will be based on handicaps on the date of the draw.

Class 1 All members 5 sets
Class 2 Handicaps 20.0 and above 3 sets
Class 3 Handicaps 30.0 and above 3 sets
Class 4 Handicaps 40.0 and above 3 sets
Class 5 Handicaps 50.0 and above 3 sets
Class 6 Handicaps 60.0 and above 3 sets
Class 7 Handicaps 70.0 and above 3 sets

Player information

By entering HRTC Club Championships, players agree to their contact details being shared with other players in the draw. Draws will be displayed in the HRTC club room and on the club website and updated when needed. Draws and player contact information will be emailed to each of the participants.

Qualification

To qualify for entry, a player must have been an HRTC member and have held an RTO handicap continuously for 12 months prior to the draw. Players may enter any grade above the one they qualify for in addition to their own grade. Qualification is determined by the player’s age or handicap at the date of the draw.

Scheduling

HRTC professionals will make every attempt to conclude each round by the cut-off date, as specified below; however, it is ultimately the responsibility of each player to ensure their matches are played in good time.

Round cut-off date calculation

Round cut-off length is calculated by:
Tr = L x Nr / (M – 1)
where
Tr = length of round r in weeks rounded down to the nearest week
Nr = number of matches in round r
M = total matches in the championship
L = length of the championship in weeks (start date to finals weekend)

For example, consider a championship that has 16 players with (M=) 15 matches played over (L=) 40 weeks in four rounds. The first round has (N1=) 8 matches and must conclude within (40 x 8 / (15 – 1) = 22.9 rounded down) (T1=) 22 weeks of the start date of the championship, the second round concludes (T2=) 11 weeks later, the third (T3=) 5 weeks after that, and the final is then played on the finals weekend.

Finals weekend

Players entering singles events must make themselves available for the Club Championship finals weekend, which is set by the Tennis Subcommittee prior to the start of the championships. All singles finals will normally be played on the finals weekend. In special circumstances, where a player is unable to play their final on the Club Championship finals weekend, a player may apply to the HRTC Tennis Subcommittee to play the final in advance of the finals weekend. If the match cannot be arranged by the finals weekend, the player unable to attend on the finals weekend will forfeit the match.

Cancellations

Singles

Once a singles match is confirmed, a player may cancel once without penalty provided this is done at least 24 hours before the match. On the second such occasion, the player will forfeit the match. If a player is unable to confirm a match within the Club Championship round cut off period for any reason including injury, the player will forfeit the match. If neither player can confirm a match within the Club Championship round cut off period for any reason including injury, both players will forfeit the match.

Doubles

In the case of a scheduled weekend Championship event, if a player cancels or fails to appear, the player will forfeit the match.

Not played

Each club championship tournament must have at least one set completed during the tournament. If no sets were completed, the Championship will be recorded as not played. For example, if there are three players in the championship and one player forfeits the semi-final, and one of the finalists subsequently withdraws from the final without completing a set, then the championship is recorded as “not played”. However, in this case, if the player withdraws in the second set, the match and the championship is awarded to their opponent.

Late arrivals

Players must be on court not later than 10 minutes after the scheduled start of the match, according to the dedans clock. At this time, one game will be awarded to the player’s opponent and an additional game will be awarded to the player’s opponent every 3 minutes until either the player is on court, or the match is forfeited.

Matches

Two hours will be allocated for each match, with players’ accounts being billed for two hours regardless of the duration of the match. The professional may choose to schedule the match for a 1-hour booking where the handicap difference between the two players is over 20 points. Players are permitted a warm-up period, ending not more than 5 minutes after the arrival of the last player on court. Matches are expected to be played expeditiously, with only short refreshment breaks taken at the change of ends. A player may take a break of up to 5 minutes to receive treatment, or to replace or repair equipment and clothing.

Playing before matches

Players are prohibited from playing or practicing on court during the two hours immediately preceding any championship match.

Uncompleted matches

Matches running into the next court booking may be completed with the consent of the following players. If a match cannot be completed, then it would be continued at a later date. When restarted, the scores, including chases, start from where the original match left off.

Forfeits

A player forfeits a match if:

  • A player is unable to confirm a time or date for a match prior to the round cut-off date.
  • A player cancels a confirmed match a second time.
  • A player gives less than 24 hours notice of cancellation of a confirmed match.
  • A player plays or practices on court within 2 hours before a match.
  • A player fails to appear on court for a confirmed match within the allowed time.
  • A player suspends play or leaves the court for more than 5 minutes for any reason.

Conduct

Players are expected to conduct themselves in a manner consistent with the etiquette, sportsmanship and standards of behaviour expected of the sport. In particular, players must:

  • Ensure that play throughout is expeditious, especially in changing ends and in being ready to serve and receive service.
  • Accept the decisions of the marker without question or protest.
  • Where a match is self-marked, players should mark chases and strokes in a sportsmanlike manner and accept the call of the opponent with good grace.
  • Exercise self-control at all times.
  • Not behave in any way likely to bring the game into disrepute.

Marking

With the exception of finals, matches will normally be self-marked. However, another club member may mark the match with the consent of both players.

Coaching

A player may not receive coaching during a match except from their partner in a doubles match.

Disputes

All disputes regarding the draw or scheduling of Club Championship matches will be decided by the HRTC Tennis Subcommittee. If a marker is appointed, the marker’s call is final and cannot be disputed. In a self-marked match, all disputes between players will be decided by the Club Professional.

Changes to rules

If a situation arises during the championships that is not covered by the rules, the HRTC Tennis Subcommittee will adjudicate and amend the rules as required.